Client Stories

Colour-coded card machines: how a football club tracks every till

Gate, bar and outside catering: Craig colour-coded a football club’s card machines and named them by location, so every pound is tracked.

By Craig Ashcroft
22 October 2026
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The challenge

A football club takes payments in very different places: the turnstiles on match days, the bar, and outside catering. Machines move around, and it’s hard to see which area is earning what.

Craig’s solution

  • Each card machine gets its own colour, so staff grab the right one
  • Every machine is renamed in Dojo’s online portal by location, such as ticket office, bar or canteen
  • Gate machines are redeployed behind the bar on non-match days
  • Takings are tracked by location, not by serial number

“That provides a way of tracking the revenue coming into your business.”

Craig Ashcroft, approved Dojo partner

We do a football club where they have gate processing for match days. They also have the bar area, and they have outside catering. I colour-coded the card machines to different colours and named them on the portal.

This allows the card machines on the gate to be removed from the gate on non-match days and utilised behind the bar. And when they’re taking it to the bar on a match day, they know which colour to get.

They’ve all got serial numbers on the back, and on the online portal I can change that serial number to the names, so you can have location by name – i.e. canteen, your reception, your ticket office. That provides a way of tracking the revenue coming into your business.

Transcript taken from the video’s captions.

Questions

Yes. In Dojo’s online portal each machine can be renamed, for example bar, reception or ticket office, so takings are reported by location.

Yes. Portable Dojo machines can move between the gate, bar and catering, and colour-coding helps staff pick the right one.

Related: Leisure & Sport · Livesey’s Butchers case study · Clarks Family Farm case study

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